Terms & Conditions

This public agreement applies to any registered participant at the event and any visitor to the event. The privacy of your personal data is one of our main concerns.

General Information

HighVerse Championship is a private event organized for dance competitions and workshops. The event is administered by ASOCIATIA PITICU DANCE STUDIO, registered at Trade Registry no. 35/RA/2019, Tax Identification Code CIF 41448460, with headquarters in Traian Popovici Street, No 77 Bucharest 031425 Romania, Bank: ING BANK,  IBAN CODE: RO62INGB0000999912282614, SWIFT CODE: INGBROBU , BIC: INGB.

Before booking a dance workshop or registering for the competition, participants must read these Terms and Conditions carefully.

These Terms and Conditions explain how we provide the event, competition and dance workshops, how participants or the organizer may change the agreement between the parties, what to do if there is a problem, and other important information.

If participants do not agree with these Terms and Conditions, they must not book, register for, or attend the HighVerse Championship event. Booking a dance workshop, attending a dance workshop, buying a ticket, or registering for the competition confirms full acceptance of these Terms and Conditions.

ASOCIATIA PITICU DANCE STUDIO may amend these Terms and Conditions at any time by posting the amended version on the website. The applicable version shall be the version in force at the time the services were booked.

Location, Date and Program

The date of the event is 04 - 05 May 2026. The location of the event will be announced on the official social media pages and on the HighVerse Championship website.

There will be a full day competition on 04 May 2026 and workshop classes on 5 May 2026 with international choreographers presented on our social media platforms. On 5 May 2026, each dance class will last between 1 hour 15 minutes and 1 hour 30 minutes.

Participants’ Rights, Obligations and Responsibilities

If you need documents confirming your presence at our event, please inform the organizers in advance so they can be prepared ahead of time.

ASOCIATIA PITICU DANCE STUDIO takes seriously its responsibility to ensure the health and safety of all participants, teachers and volunteers, and takes appropriate measures to provide a safe environment.

Dance is an active physical activity, and although every effort is made to avoid injuries, injuries may happen.

Participation in the competition and dance workshops may involve risk of personal injury. While ASOCIATIA PITICU DANCE STUDIO takes reasonable care in organizing the competition, workshops and classes, it accepts no responsibility for injury or loss caused during participation. Participants confirm that they are physically and medically fit for the classes and competition, and must take care of their own personal safety and belongings at all times.

The organizers strongly recommend that all participants have valid health insurance on the date of the event. In case of injury during the event, the organizers are not responsible for the health costs of participants who do not have such insurance.

ASOCIATIA PITICU DANCE STUDIO and its staff are not responsible for accidents involving participants or other persons during the event.

Participants are advised to take care of all personal belongings, especially portable electronic devices. ASOCIATIA PITICU DANCE STUDIO is not responsible for lost or stolen personal items during the event.

ASOCIATIA PITICU DANCE STUDIO is committed to equal opportunities in the organization of its dance educational programs and activities, for all persons regardless of race, color, sex, creed, religion, age, ancestry, national origin, disability, sexual orientation, identity, political affiliation, marital status, veteran status, parental status or pregnancy.

If you need special accommodation or attention, please let us know well in advance by emailing us at [email protected]. We will make every reasonable effort to meet your needs where possible.

Access to the Event

Participant Access

All participants must receive a bracelet or valid digital access pass to enter the event.

For competitors, on 3 May 2026, a representative of the dance studio or the choreographer of the registered dancers must come to the venue to receive the access bracelets for all registered dancers, the final schedule and any additional information related to the HighVerse Championship competition.

The place and time will be announced additionally on the official communication channels of the event, including Facebook and Instagram.

Spectator Access

All spectators and accompanying persons can purchase entrance tickets. Information about ticket prices and the purchase link will be available on the official social media pages and on the event website: https://www.highverse.ro.

Technical Details

Stage Technical Specifications

The working area of the main stage is minimum 12 meters wide and 9 meters deep.

Due to time constraints, technical rehearsals cannot be organized on the main stage.

Location and Clothing

There will be two rooms inside the venue building, separated for men and women, which participants can use to leave their outer clothing.

For changing into stage costumes, any free space outside the actual competition hall may be used, provided that fire exits and emergency access areas are not blocked.

Code of Conduct

Participants in the competition, dance workshops and classes must present themselves in a tidy and appropriate manner at all times.

To maintain the high standards of our event, ASOCIATIA PITICU DANCE STUDIO reserves the right, at its sole discretion, to refuse admission or participation to any person considered to be acting inappropriately. This includes, but is not limited to, behavior that creates a conflict of interest, disrupts the event, or affects the learning or experience of other participants.

ASOCIATIA PITICU DANCE STUDIO expects all participants to be polite and well-mannered towards other participants, instructors, staff and volunteers at all times.

If a participant is excluded due to unacceptable behavior, they will not be entitled to a refund. In serious cases, ASOCIATIA PITICU DANCE STUDIO reserves the right to cancel the agreement with the participant immediately and without notice, with no refund due.

Participants are expected to arrive at the announced time. Dance is a physical activity that requires proper warm-up for safe movement. Late participants may miss the warm-up and may sustain an injury. Participants who arrive more than 10 minutes late may be asked to observe the class for health and safety reasons.

All participants must wear appropriate clothing and footwear for the activity they are participating in. If the workshop practitioner considers the attire unsafe, the organizer reserves the right to prevent the participant from taking part in the activity for health and safety reasons.

During the event, participants are expected to behave politely, listen carefully and avoid unnecessary disruption. Any unacceptable behavior from participants, parents or carers will not be tolerated. Unacceptable behavior may result in exclusion from current or future activities. Parents or family members may be banned from the premises, events or performances.

ASOCIATIA PITICU DANCE STUDIO recognizes that every child has the right to enjoy a life free from bullying. All allegations of bullying will be taken seriously and handled appropriately. We will always endeavor to work with participants and parents to prevent bullying from happening.

Appropriate Physical Contact Policy

Teaching dance is a physical activity and appropriate physical contact between students and teachers may be necessary during training. ASOCIATIA PITICU DANCE STUDIO recognizes that such contact can be a sensitive area and fully acknowledges its responsibilities for safeguarding students and teachers and protecting their welfare.

The following principles and procedures are in place:

1. Contact by the teacher is made with awareness of the needs of each individual dancer and only to assist with correcting placement or movement.
2. All teachers will treat any physical contact with sensitivity, care and respect for the wishes of the dancer.
3. Contact will not involve force or the use of any instrument.
4. Teachers will avoid situations where they are isolated from students. Dancers and parents are encouraged to discuss any concerns with a member of staff or an independent listener.

Media Use Rights Permission

Parents and guardians are asked to grant permission for ASOCIATIA PITICU DANCE STUDIO to take photographs and videos of dancers during the event. No personal information is linked to the photographs without permission.

Participants grant ASOCIATIA PITICU DANCE STUDIO the right to use images and video recordings resulting from photography or filming, including reproductions or adaptations of those images, for fundraising, publicity and other purposes connected to the group’s aims.

This may include, but is not limited to, printed and online publicity, social media, press releases and funding applications.

Safeguarding

Our primary responsibility is the welfare and wellbeing of all children in our care. We believe we have a duty to children, parents, main carers and staff to act quickly and responsibly in any matter that may come to our attention.

Staff and volunteers directly employed or appointed by ASOCIATIA PITICU DANCE STUDIO may be first aid trained where required by the organizer.

Payment Policy

Payment is requested in advance through the payment methods available on our website. Prices are displayed before checkout. The order is confirmed only after successful payment confirmation.

For paid competition registrations, tickets, workshop passes or other event access products, the buyer is responsible for providing correct billing and contact details during checkout.

Delivery Policy

All tickets, workshop passes and access products sold through this website are delivered in digital format only.

After successful payment confirmation, the buyer will receive the digital ticket or pass as a QR code by email, at the email address provided during checkout.

The estimated delivery time is usually between 5 and 10 minutes after payment confirmation.

In exceptional cases caused by email provider delays, payment confirmation delays or technical issues, delivery may take longer.

No physical shipping is provided. Access to the event is granted based on the valid QR code received by email.

If the buyer does not receive the QR code within a reasonable time, they must contact us at [email protected] and provide the order details.

Return and Cancellation Policy

Cancellation or refund requests must be sent by email to [email protected] and must include the buyer’s name, order number, email address used for the order and the reason for the request.

Refund requests are reviewed individually by the organizer. The estimated review time is up to 5 business days from receiving all required order details.

If the refund request is approved, the refund will be processed using the same payment method used for the original transaction, where technically possible.

The estimated refund processing time is up to 14 calendar days after approval, depending on the payment processor and the buyer’s bank.

Digital tickets, QR codes, workshop passes or event access products cannot be refunded after they have been used, scanned, redeemed, or after the event or service has started.

The organizer reserves the right to refuse a refund where the digital product has already been delivered and used, where the request is incomplete, or where the event terms were not respected by the participant, spectator or buyer.

Refunds in case of refusal to participate are considered individually after the event. It is possible that refunds may not be made or may not be made in full, depending on the organizer’s decision and the circumstances of the request.

The organizer reserves the right not to make refunds where the request does not comply with these Terms and Conditions.

In case of event postponement due to force majeure, including but not limited to military actions, restrictions on mass events, quarantine, natural disasters or other circumstances outside the organizer’s control, the purchased access may remain valid for the postponed event.

The new date and place of the postponed event will be announced additionally.

The organizer does not compensate any financial or moral loss of participants, spectators or buyers, except where required by applicable law.

Thank you for your purchase and for supporting HighVerse Championship.

Copyright, Media and Claims

By completing the registration procedure, you agree that you assume full responsibility for the use of copyright and related rights, including fragments of musical works or entire musical works. Any possible objections or claims from copyright holders must be resolved by you independently, without the organizer’s involvement, according to the applicable legislation.

The organizers and partners of the HighVerse Championship event are not responsible for your use of copyright or related rights during the event, including real-time display or online recordings.

By completing the registration procedure, you waive any rights to photo and video materials created within the project that depict you, your performance or your property, and you recognize the full right of the organizers to use such materials at their discretion, including for editorial, promotional and commercial purposes, real-time display, internet recording and any other lawful purpose.

When registering for the event, participants and spectators automatically waive any claim against the organizer, except where such waiver is not permitted by applicable law.

ASOCIATIA PITICU DANCE STUDIO reserves the right to change these Terms and Conditions at any time for the benefit of the business, staff, participants or event organization.

Privacy Policy

How we process personal data is explained in our Privacy Policy.